HR and community support officer

INCF is looking for a highly organized and service minded HR and community support officer to cover a maternity leave for 1 year.

The candidate should be highly organized and service minded with excellent communication skills in both English and Swedish. Interpersonal skills are essential and we emphasize the person’s ability as a team player and contributing to a friendly work environment. The position may include some travelling. We offer a workplace within an international community in a dynamic environment at the cutting edge of science.

Area of responsibilities/duties

  • PA to Executive Director
  • Management of specific budgets, including approval of invoices
  • Managing the HR interface with Karolinska Institutet and handling HR issues raised in the team
  • Member of the INCF communications team with responsibility for layout, printing,   inventory, and curation of promotional and informational materials. Soliciting content for these items in conjunction with other members of the communications team.
  • Assisting with INCF events, where required, including organization and onsite support
  • Administration of INCF travel grants awards
  • Occasional unsociable hours, management of urgent emails outside office hours
  • Other tasks as may be necessary

Skills Required

  • Fluency in English & Swedish
  • Strong organizational skills
  • Ability to prioritize tasks
  • Excellent and proven team-working ability
  • Tactful and diplomatic oral and written communication skills
  • Proficiency in MS Office
  • Experience of Adobe Creative Suite (mainly InDesign and Photoshop)
  • Experience with HR or as a PA

Skills Desirable

  • Scientific background, at least to undergrad level
  • Budget management
  • Experience of Agresso
  • Knowledge of Google apps, Skype, Doodle and other similar web applications for office use
  • Ability to learn about the organisation’s scientific aims and be able to talk to community at events


The position is a 1-year contract, substituting a maternity leave.

Apply here!

The application is to be submitted on the MyNetwork recruitment system. Please send in your application as soon as possible, since we would like to meet candidates continuously during the application period. Last application date is 31 December 2015.

Karolinska Institutet is one of the world's leading medical universities. Its mission is to contribute to the improvement of human health through research and education. Karolinska Institutet accounts for over 40 per cent of the medical academic research conducted in Sweden and offers the country's broadest range of education in medicine and health sciences. Since 1901 the Nobel Assembly at Karolinska Institutet has selected the Nobel laureates in Physiology or Medicine.

Pursuant to the regulations of the Swedish National Archives, applications are kept on file for two years after the appointment has gained legal force. The regulations do not apply to attachments that have been printed or otherwise published.

Karolinska Institutet strives to provide a workplace that has approximately the same number of women and men, is free of discrimination and offers equal opportunity to everyone.

For temp agencies and recruiters, and to salespersons: We politely, yet firmly, decline direct contact with temp agencies and recruiters, as well as those selling additional job announcements.

Type of employment: Temporary position longer than 6 months
Working hours: Full time
First day of employment: February 2016
Salary: Monthly salary

Lotta Johansson, HR Officer,, 08-524 870 93

Union representatives:
Peter Århem, SACO, 46-8 524 869 03
Gunnar Stenberg, SEKO, 08-524 880 75
Anne Edgren, OFR, 08-616 16 29

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