Program Event Planner and Administrator

INCF seeks a Program Event Planner and Administrator

INCF coordinates collaborative neuroinformatics infrastructure and promotes the sharing of data and computing resources to the international research community. We also aim to foster scientific interaction through information flow within our global network; valuate neuroinformatics activities and infrastructures; and to facilitate training in neuroinformatics. The INCF Secretariat is hosted by Karolinska Institute in Stockholm, Sweden.

Area of responsibilities/duties:     
INCF now seeks an efficient logistical administrator to assist the Head of Programs (HP) and Program Officers (POs) in planning and organizing Task Force and other meetings related to its Programs.
The candidate should be highly organized and service minded with a good sense for accuracy and detail. Interpersonal skills are essential and we seek someone who is proactive, able to see possibilities rather than problems and also capable of prioritizing and multitasking.
Evening and weekend work may be required and occasional international travel.
This position is full-time, based at Karolinska Institutet and a one year contract with a possibility for prolongation for the right candidate. We would like to fill the position as soon as possible.

Required Skills:

  • Fluency in written and spoken English
  • At least 2 years of documented experience in event, meeting or travel planning
  • An efficient, organized approach
  • The ability to take personal responsibility within a collaborative team
  • The ability to meet deadlines and work calmly under pressure
  • Strong written and verbal interpersonal communication skills, in English, are required
  • Documented ability to manage a budget

Desired Skills:

  • Knowledge of basic Swedish.
  • Experience of Google calendar, Skype, TripIt, online meeting schedulers and other similar web applications for office use

Applications should be sent in English as soon as possible, latest May 21, 2012, to and should include 1) cover letter, 2) curriculum vitae and 3) references on demand. Attachments should preferably be pdf-files.

For questions regarding the position, please contact Karin Buzzi-Donato, Head of INCF Administration: +46-8-52487027,

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