Scientific funding officer

The INCF Secretariat based at Karolinska Institutet in Stockholm, Sweden is seeking a friendly, positive and service-oriented team-player to join our team as a Scientific Funding Officer.

The ideal candidate will possess expertise in international funding coordination and will lead in identifying and applying for funding to sustain INCF’s international coordination activities, as well as supporting its Nodes in gaining funding for their national activities. The role also involves supporting INCF’s seed funding award process. You will report to the INCF Executive Director.

Area of responsibilities/duties

  • Identify opportunities for funding to sustain international scientific coordination activities
  • After approval to proceed, lead the drafting and submission of applications for funding
  • Working with the INCF Financial Officer, prepare reports to funders related to awarded funding
  • Support the INCF Nodes and potential Nodes in gaining national-level support for their activities
  • Manage INCF’s seed funding process including the review procedure
  • Involvement in other aspects of INCF’s coordination activities, as required



  • MSc and 3 years of related experience or PhD and 2 years of related experience
  • 2 years’ experience working in a role related to scientific funding, such as a Program Officer in a funding agency or working with international grants in a university Grants Office.


  • Experience in the international funding arena



  • Intimate knowledge of the competitive funding process, ideally from the perspectives of both an applicant and funding agency
  • Strong scientific background
  • Ability to work independently as well as in a team environment.
  • Ability to work in an agile, dynamic environment, grasping complex systems/tasks.
  • Ability to manage project milestones and budgets
  • Comfortable and clear in communications with people from science and administration
  • A result- and service- oriented approach, taking ownership for actions
  • A focus on delivering quality solutions
  • Excellent written and verbal communications skills in English.


  • Background in neuroscientific research and/or funding
  • Evidence of taking initiative and developing novel solutions
  • A fast learner and a problem solver with an optimistic approach to challenges.
  • Emphasis will be put on expertise, interpersonal skills, and initiative.


Travel Statement

  • This position may require occasional overnight international travel and involve some irregular working hours due to collaboration in different time-zones.

The position is full-time, based at Karolinska Institute with a 12 month contract and the possibility for prolongation based on outcomes.

Applications should include:

  • A cover letter explaining your motivation for applying for the position
  • A complete CV
  • Contact information
  • Contact details of at least 2 referees including at least one immediate supervisor

 Apply here!

The application is to be submitted on the MyNetwork recruitment system.


Selection and interviews are ongoing, so send your application and inquiries in English as soon as possible.

Applications should be received by the Secretariat latest 15th April 2016.

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